Since every company or institution accumulates piles of paperwork at some point, the need for document storage and management solutions is obvious. While most storage companies offer vaults and facilities to provide reliable and secure storage services to their clients, some also employ computers for the same purpose. It may be more complex and requires more advanced facilities, but electronic or “paperless” document management is steadily growing in popularity for a number of reasons.
One of them is convenience: electronic files can be accessed easily with a few mouse clicks, as opposed to opening a file cabinet and searching the desired files by hand. Aside from that, electronic files can be duplicated and shared with other employees almost effortlessly. There is also the fact that electronic files can be scanned for specific parts, statements, or words; allowing employees to find exactly what they're looking for in them.
Another benefit of electronic document management is security: electronic files are a lot harder to steal so long as the server that holds them only allows a handful of people to access it. In case the server gets compromised, storage companies can simply transfer the files to another server. This is also another reason why electronic management is used to form continuity management and disaster recovery plans since it is faster and less bulkier than traditional document storage solutions.
One of them is convenience: electronic files can be accessed easily with a few mouse clicks, as opposed to opening a file cabinet and searching the desired files by hand. Aside from that, electronic files can be duplicated and shared with other employees almost effortlessly. There is also the fact that electronic files can be scanned for specific parts, statements, or words; allowing employees to find exactly what they're looking for in them.
Another benefit of electronic document management is security: electronic files are a lot harder to steal so long as the server that holds them only allows a handful of people to access it. In case the server gets compromised, storage companies can simply transfer the files to another server. This is also another reason why electronic management is used to form continuity management and disaster recovery plans since it is faster and less bulkier than traditional document storage solutions.
